In regards to “Workplace Compliance Services” letters/forms

In November, 2018, I received a letter from an entity named Workplace Compliance Services, and the letter was in regards to filing a Colorado “Periodic Report” form. I initially thought the letter was from a government agency, but after research that ended up spanning many days, I learned that Workplace Compliance Services is a private business entity (not a government agency). After that, in an effort to save other people from having to spend the same time and energy to perform that research, I wrote about what I learned on the previous version of this web page.

The short version of that research is that I encourage you to file your own forms. The Periodic Report here in Colorado costs only $10 to file. (You can file it at this URL.) Or, if you don’t do it yourself, the only other people I would trust to file that form are your business accountant or lawyer.

Do your own research

I also encourage you to do your own research, such as looking up this company name at your local Better Business Bureau website. If you live in Colorado, here’s a link to the BBB entry for “Workplace Compliance Services” in Colorado.

You can also look up the return address included in the package. If the address shows, “18601 Green Valley Ranch Blvd. Ste 108-361,”  this is what Google Maps shows for that address (without the suite) on March 13, 2019:

Workplace Compliance Services address in Colorado
You can look up the address yourself using www.google.com/maps.

I assumed that this letter was only sent to businesses in Colorado, but as of March 1, 2019, over 20,000 people have visited this page, and 86 people left comments about receiving similar letters in Florida, Georgia, New York, and Oregon.

I received a letter from a law firm

On March 11, 2019, I received a letter from a law firm named GreenbergTraurig, stating that they are the legal counsel for a Colorado business named, “ANS, INC. d/b/a Workplace Compliance Services,” in regards to the content that was previously on this web page. As a result, I have removed that content until I have a chance to talk to a lawyer.

Also as a result of this, if you have a few free moments I would appreciate your assistance in two matters.

Copies of letters

First, while I have photos of the letter I received from Workplace Compliance Services, I threw out the physical letter after taking those pictures. If you still have your letter from them, I’d appreciate it if you would send photos of your letter and the envelopes that came with it to my email address, alvinjalexanderjr@yahoo.com. I don’t want any personal information from you, so please black out anything you don’t want me to see. I just think it will help my lawyer(s) to see more samples of these form letters and envelopes. (Or, if you prefer, keep your letters and envelopes, and just send me an email to let me know that you have them. Then you can send them directly to my lawyer later.)

Comments

Second, before you leave, I’d appreciate it if you’d leave a comment in the comment form below to answer this question:

“What made you take the time to use a search engine in regards to the correspondence you received from Workplace Compliance Services?”

I think your comments will help everyone understand why people have come to this web page. (Note that for the time being I have removed the 86 original comments that were left on this web page, though I have retained copies of them.)

Thank you,
Alvin Alexander, Manager
Valley Programming, LLC

Comments

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My husband and I googled this because they were a third party asking for $95.
I did not feel comfortable paying a 3rd party to file our periodic report without knowing who they were. I wanted to know if they were legitimate.
Still unsure.

In my opinion, the only people who should ever file your business paperwork is either you, or perhaps your business lawyer or attorney. In addition to it being a legal matter between your business and the state, there is also the issue of sending a check to an unknown third party.

If you live in Colorado, you can file your Periodic Report for $10 at this URL:

https://www.sos.state.co.us/pubs/business/filingInstructions.html

Best wishes,
Al

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I received a letter from Workplace Compliance Services stating that I owed $95. I thought it odd that the letter stated I needed to pay $95 when filing periodic reports online only cost $10. I too reside in Colorado. Thank you for research.

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I received a letter a couple of weeks ago stating my Periodic Report was due. I'm set up for email notification only so I thought it was strange I received a letter. In addition, I was pretty sure that I usually file the report at the end of the summer. I set it aside to deal with later.

When I glanced at the letter again today, I noticed it stated the filing was due at the end of the month. (The time-frame between when the letter was sent and the due date was very short, and I can see how it would panic people enough to just fire off a check without further research.)

I went to the Colorado Secretary of State site to verify the due date and file online if needed (and I wanted to make sure I didn't somehow change my notification preferences). It wasn't until I had verified that my periodic report wasn’t due that I noticed the letter wasn't from the Secretary of State. That’s when I started researching WCS.

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I, too, received a suspicious letter from Workplace Compliance Service stating I needed to pay $95. The address sent up a red flag, as did the lack of an official Colorado State letterhead. Thank you so much for fighting the good fight, protecting Colorado business owners.

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I received the same letter instructing me to send $95 to Workplace Compliance Services. I thought I'd been delinquent filing my periodic report, but when I checked secretary of state site, I was in good standing.

Thank you so much for posting about this. People like you renew my faith in humanity. I wish you the very best in all your endeavors.

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Thanks for posting. I received the same letter requesting $100 filing fee. I live in NY. Only costs $9 to file online.

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I file with the state of Colorado for $10 each summer. This letter caught me off guard because 1) the timing was off, and I know I filed in 2018, 2) the cost went WAY up, and 3) the timeline for paying was so short. I googled the "agency" to learn what legislation was passed to jack up the price and change the process, but I found this web page instead. Thank you very much! I'll send you a copy of the form letter I received.

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I received this letter as well and googled it because I was fairly certain in the past the periodic reporting was not $95. I also saw on the letter that they are not a government agency and there also was not a website where you could pay your bill which is what I normally have done in the past. I can keep the letters if you would like. Thank you

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Thanks for posting this. You did save me a lot of time. I was very suspicious when reading over this form and have never gotten anything like that even though I have had my LLC since 2013. My periodic report is not due until May.

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