In regards to “Workplace Compliance Services” letters/forms

In November, 2018, I received a letter from an entity named Workplace Compliance Services, and the letter was in regards to filing a Colorado “Periodic Report” form. I initially thought the letter was from a government agency, but after research that ended up spanning many days, I learned that Workplace Compliance Services is a private business entity — not a government agency. After that, in an effort to save other people from having to spend the same time and energy to perform that research, I wrote about what I learned on the previous version of this web page.

The short version of my research is that I encourage you to file your own forms. The Periodic Report here in Colorado costs only $10 to file. (You can file it at this URL.) Or, if you don’t do it yourself, the only other people I would trust to file that form are your business accountant or lawyer.

Do your own research

I also encourage you to do your own research, such as looking up this company name at your local Better Business Bureau website. If you live in Colorado, here’s a link to the BBB entry for “Workplace Compliance Services” in Colorado.

You can also look up the return address included in the package. If the address shows, “18601 Green Valley Ranch Blvd. Ste 108-361,”  this is what Google Maps shows for that address (without the suite) on March 13, 2019:

Workplace Compliance Services address in Colorado
You can look up the address yourself using www.google.com/maps.

I initially assumed that this letter was only sent to businesses in Colorado, but as of March 1, 2019, over 20,000 people have visited this page, and 86 people left comments on a previous version of this page about receiving similar letters in Florida, Georgia, New York, New Jersey, Oregon, and Hawaii.

March, 2019: I received a letter from a law firm

On March 11, 2019, I received a letter from a law firm named GreenbergTraurig, stating that they are the legal counsel for a Colorado business named, “ANS, INC. d/b/a Workplace Compliance Services,” in regards to the content that was previously on this web page.

At this point it’s worth taking a moment to note that, as that letter shows, Workplace Compliance Services is an assumed name for a company named ANS, Inc. that’s based in Michigan. You can see that on this image, which is a partial screen capture from the Colorado Secretary of State “Business Information” website:

Workplace Compliance Services in Colorado, Michigan

Out of curiosity I found that if you search the Michigan Department of Licensing and Regulatory Affairs, you’ll find that ANS, Inc. also goes by these other assumed names:

  • Assumed Name Services
  • Business Compliance Services
  • Florida Assumed Name Services
  • Florida Fictitious Name Publishing
  • Mail Processing Cetner (note the misspelling)
  • National Passport Express

As a result of receiving that letter, I revised the content on this web page to what you see now. I believe everything here is factual information which can easily be found on the internet.

Comments (update)

I want to thank everyone for adding your comments here. I’m glad if we’re all able to help each other.

I also want to note that there are many other comments that I haven’t approved, as shown in this image:

Workplace Compliance Services - comments

I haven’t approved those comments that are shown in the yellow lines yet because they use words that resulted in the lawyer at GreenbergTraurig sending me their letter, but I want to let these people know that I have seen your comments, and I appreciate them as well!

Thank you,
Alvin Alexander, Manager
Valley Programming, LLC

Comments

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My husband and I googled this because they were a third party asking for $95.
I did not feel comfortable paying a 3rd party to file our periodic report without knowing who they were. I wanted to know if they were legitimate.
Still unsure.

In my opinion, the only people who should ever file your business paperwork is either you, or perhaps your business lawyer or attorney. In addition to it being a legal matter between your business and the state, there is also the issue of sending a check to an unknown third party.

If you live in Colorado, you can file your Periodic Report for $10 at this URL:

https://www.sos.state.co.us/pubs/business/filingInstructions.html

Best wishes,
Al

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I received a letter from Workplace Compliance Services stating that I owed $95. I thought it odd that the letter stated I needed to pay $95 when filing periodic reports online only cost $10. I too reside in Colorado. Thank you for research.

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I received a letter a couple of weeks ago stating my Periodic Report was due. I'm set up for email notification only so I thought it was strange I received a letter. In addition, I was pretty sure that I usually file the report at the end of the summer. I set it aside to deal with later.

When I glanced at the letter again today, I noticed it stated the filing was due at the end of the month. (The time-frame between when the letter was sent and the due date was very short, and I can see how it would panic people enough to just fire off a check without further research.)

I went to the Colorado Secretary of State site to verify the due date and file online if needed (and I wanted to make sure I didn't somehow change my notification preferences). It wasn't until I had verified that my periodic report wasn’t due that I noticed the letter wasn't from the Secretary of State. That’s when I started researching WCS.

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I, too, received a suspicious letter from Workplace Compliance Service stating I needed to pay $95. The address sent up a red flag, as did the lack of an official Colorado State letterhead. Thank you so much for fighting the good fight, protecting Colorado business owners.

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I received the same letter instructing me to send $95 to Workplace Compliance Services. I thought I'd been delinquent filing my periodic report, but when I checked secretary of state site, I was in good standing.

Thank you so much for posting about this. People like you renew my faith in humanity. I wish you the very best in all your endeavors.

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I also received the letter saying to pay $95. I file myself for $10.00.
Thanks for the info.

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Thanks for posting. I received the same letter requesting $100 filing fee. I live in NY. Only costs $9 to file online.

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I file with the state of Colorado for $10 each summer. This letter caught me off guard because 1) the timing was off, and I know I filed in 2018, 2) the cost went WAY up, and 3) the timeline for paying was so short. I googled the "agency" to learn what legislation was passed to jack up the price and change the process, but I found this web page instead. Thank you very much! I'll send you a copy of the form letter I received.

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I received this letter as well and googled it because I was fairly certain in the past the periodic reporting was not $95. I also saw on the letter that they are not a government agency and there also was not a website where you could pay your bill which is what I normally have done in the past. I can keep the letters if you would like. Thank you

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Thanks for posting this. You did save me a lot of time. I was very suspicious when reading over this form and have never gotten anything like that even though I have had my LLC since 2013. My periodic report is not due until May.

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I just received correspondence from these folks asking for $125.00 to file our Annual Report that costs $13.50 online. We have an LLC in Maui, Hawaii!!! It looks suspicious to me since I file our Annual Reports. The form looks very respectable and I'm sure they will sucker some people who aren't as familiar with their business paperwork as they should be. Thank you for taking the time to post this website!

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If your business is filed with Colorado Secretary of State as a legal entity you will only receive notices to pay fees via email - ALWAYS! Stay alert out there and thank you for writing this post!

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I googled it because I had recently filed my periodic report online. The scam is so simple, it's kind of remarkable. I concur with an earlier commenter that the short turn around deadline is enough to scare some into going along with it--maybe in the hopes that it looks official-enough to get by the accountant or bookkeeper. All the info in the notice is easily gleaned from the articles of incorporation on the SOS website, and can be programmatically pulled from the PDF generated there. The ID numbers and the bar codes on the front just add to the aura of legitimacy, I guess. The all-caps disclaimer, ironically buried under all mentions of the laws, isn't conspicuous enough. The Colorado SOS website says WCS was formed June 15, 2018, and is a Michigan company, whose parent is ANS, Inc. WCS hires a rental registered agent for service of process in Colorado. When you map the mailing address on Street View, I see the same strip mall--but the "pin" in the map is centered on the dumpster in the parking lot. Telling.

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I received on today for the state of NJ. My letter states the fee is $135. The letter does state "workplace compliance service is not a government agency and doesn't have a contract with any government agency to provide this service. But at first glance I thought that it was from the state of NJ until I re-read and and I couldn't find the address to file online which I know our state allows. This made me read the letter more closely and realize that this was a 3rd party trying to confuse us into using their service. Very sneaky if you don't take the time to read carefully.

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I received a similar letter for the state of NY together with a Filing Checklist Card insert and addressed envelope. My letter looked very official with all of my LLC information including my DOS ID number requesting a check for $100 when my fee is only $9. It has a Bolded statement at the top "IMPORTANT! FOLLOW INSTRUCTIONS EXACTLY WHEN COMPLETING THIS FORM". It also includes a disclaimer statement half way down the form underneath the official NY State LLC biennial filing law "WORKPLACE COMPLIANCE IS NOT A GOVERNMENT AGENCY...".

Since I file all the legal paperwork for our LLC and didn't recall paying such a large amount in the past I did some research before realizing what this was.

I am holding on to the complete mailing & envelope and will email you photos.

Thank you for alerting the public!

I'm in New Jersey and recently got the same letter! My business is new, so this will be my first time filing an annual report. Do not appreciate that they seem to be purposely trying to swindle by not disclosing enough information. Alerted NJ Consumer Affairs in the hope that they make a fuller disclosure necessary on future things like this.

Thanks for the info - very happy to have found this page and these comments!

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I'm in CO and got this letter, and was a little freaked out by it. I know that I normally only have to pay $10 so it confused me why it went up to $95. I just went directly to the state website to look it up, and the laws the letter quoted were quoted on the website still showing only a $10 fee. Also, the address was for downtown Denver so that was another red flag.

Once I realized that I started looking up the phone number and then the name of the company, which is what got me to this page.

After reading the page I remembered that the state always emails me so that was the final thing for me to know that this letter is trash and is people trying to scam others out of money.

Thank you for putting this page up!

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It takes minutes to file your online annual report in NJ & costs $50. WCS is asking for $135 & way too much information. There is no reason to pay someone else MORE money for such a personal business report. The address posted (1977 N. Olden Avenue, Ext 650, Trenton, NJ 08618) shows up as a wall of a strip mall between a Family Dollar & Betty Brite Cleaners...I don't think so.

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I also received a letter from Workplace Compliance Services to file my 2019 Periodic Report for the state of Colorado. Our LLC month of reporting is April and the date of the said form is to return by 22Mar2019 with the form completed with a payment of $95.00. Filing business forms online for state of Colorado is incredibly easy, fast and only $10. This letter appeared highly suspicious to me, hence the reason I conducted an online search of the company name bringing me to this website.

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I thought it was from the government.Then I read on the form that WCS, "is not a government agency and is not affiliated with the Louisiana Secretary of State or any government agency".

The letter looks very official and said to send $125 by April 26, 2019.

I file my state report annually myself. So I guess they mass mail these out to scare businesses who forgot to handle their state business.

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Received this AFTER filing annual report in state of NJ. Figured it was a private entity so I googled to confirm and I'm glad to see your post. Going in the bin. Thanks.

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I'm in NJ I received a letter also. It costs $50 to file on line with the NJ Gov and the letter is asking for $185. It adds no value and someone you don't know has your company details. Shredded.

Thanks

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I thought it was odd that they were asking to me to file in April, when I usually file in August, and asking for $135 when it's usually $50, I think. So I googled it. Thanks for providing this page!

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Thanks, I almost wrote that check and then decided to google beforehand. was weird that the DOS website didn't allow me to file yet. I'm glad 20,000 have found this page.... what about the thousands who didn't? Is this legal

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Googled company, because why would I pay $95 to do something that I can do myself for $10 directly through the CO SOS.

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Thank you so much for this page and to everybody for all of the comments. I thought that $95 made no sense to pay for filing my LLC periodic report (CO also). Unfortunately I think that I paid them last year but decided to research this year before so doing.
Thankfully I found your page and information and paid the $10 at SOS website.

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Your page has been very helpful. I own rental property in Colorado, this is the first time that I received this request from WorkPlace. My lawyer files our annual report with the State of Colorado, I was very surprised to get the $95 request, I will disregard their letter. Thanks for the homework that you have done.

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I live in Colorado and also received the 2019 periodic report for Colorado LLCs. The form looked very legal and like an official document the government would send. Glad I checked it out before sending them my $95.00 for something I can do myself for $10.00. Glad I found this site keep up the good work. If you need $ help I would be happy to pitch in.

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I've always filed my periodic report myself online for $10, so I knew something was off right away. Although it looked very official, the response date they required is 5 months before my report is actually due, so I did some digging and found this page. Thank you!

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I had concerns the moment I saw they wanted $95 for a report that is supposed to cost $10 yearly to file. Most filings for CO can be done online, so the request for a check/money order through up another red flag. Additionally, when I receive something that states "Please respond today" in bold letters, the hair on the back on my head stands up and I have to do a little digging to see if something is legit. The final red flag was that they form looked extremely official, but didn't have a CO document numbers printed on it that would allow you to reference the document ID anywhere. It turns out to be another form that gets placed in the shredder.

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Just received this in the mail a couple of days ago. Looked so official it almost duped me...but I didn't like the return address and was pretty sure I too was set up for email only notifications...and I remember doing it online, not mailing anything in. Thanks for the information. Wish these people could be stopped!

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I received the same letter that all of the other comments have referred to. The reason I Googled WCA is because I know when the periodic report is due and I know what I have paid to file the report each year and the timing and the amount is nowhere near those cited in the letter. What concerns me is that the letter is clearly designed to deceive the recipient into thinking it is an invoice and that payment is required by the date indicated. This letter is merely another form phishing and if it is not illegal, it should be.

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The name Workplace Compliance Solutions is just a little too generic. Thanks for posting this info. However, my next concern is by posting all these comments about why we didn't fall for it, aren't we helping them to up their game?

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I started researching because I knew that last year I had filed the report and it only cost me $10 and took about 2 minutes to do. Think I'll keep doing it my way and save myself at a minimum $85!

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Received the letter. Almost paid, but noticed the disclaimer that this company was not a government agency and is not affiliated with the Louisiana Secretary of State. The fee list was also 4 times the fee I usually pay online. Thanks for those who posted about this company online.

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I received the same letter instructing me to send $95 to Workplace Compliance Services. I was a bit confused as I usually pay in the end of the summer and have never received a letter like this (it is very official looking). When I checked secretary of state site, I realized I was in good standing.

Thank you so much for posting about this. I really appreciate the time you took as I was about to pay this.

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Received this letter asking for $95 payment on a property we have in Colorado as a rental. We've owned this for almost 4 years and went back to my checkbook and found I have never paid this company before. Thank you for doing the work on this.

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I was suspicious immediately when I received a request to send a check for $135.00 in an addressed envelope to Workplace Compliance Services. I have always filed myself on line using a credit card and the $50.00 charge was a lot less than $135.00. The form sent was made to look official but it was not sent on a government form. Upon carefully reading the form it appears that this company is attempting to provide filling out a form for the LLC company's filing. It was also 3 months early in the filing request date. I will wait for the official state form to be received.

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Got the letter, went to the normal site for secretary of state for CO, and tried to file the report. The site said the report wasn't available for filing yet.That's a red flag.

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Indiana here. They are wanting $125.00 to file my Business Entity Report. Greatly appreciate your research on this

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Thank you for bringing this all into one place.

This is my first renewal year, so I didn't know what a reminder of renewal may look like. It looks so official. I just happen to read things thoroughly and was struck by the paragraph, after several statutes listing risks of not filing, that they are not a government agency and don't have a contract with an agency.

There is clearly a LOT of effort put into making this look official. This should be illegal. If anyone is aware of some sort of class action on this, or laws that could build one, I would participate.

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This is pretty scary - we got the letter with a $100 refund check stating that if we no longer wish to receive their services, "simply deposit the refund check"!! Scammers are nuts. Please don't fall for this!

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I don't often post on these sites but in appreciation for all the other efforts I feel compelled to share my quick story. I received a legal sized, one page document that looked much like a government form from Workplace Compliance Services. The form requested that I place a check in the mail for $135 to workplace compliance. The form was titled Annual Filing Report. I found it odd that this came to me when my annual business date is September. I called my father, an accountant, to ask if it was a request I had to deal with. He asked what phone number was on the form ( phones with 609 area code are generally from the government ). This form had an 877 number. After further review of the letter, in fine print there was a note saying the company does not have a government contract and is not related to governmental agencies. I gladly ripped it up once realizing it was an aggressive advertising piece. Unfortunately, I feel this company does get people to send checks in unknowingly and whether or not services are provided in return, who knows. Thanks again for sharing your experiences and best wishes to all.

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I'm from mass and it struck me odd it came this early and was nor $9.00 so I googled Workplace Services and found your post thank you Alvin!

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Thanks for this! I was about to write a check for $120, thinking this was the state of California asking me for the money to file a statement of information. Then I decided to google Workplace Compliance Services and found your site. Turns out I can e-file the form for $20 online. You saved me $100, thank you!

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Thank you for taking the time to write about this company. We received a 2019 Biennial for a LLC. It looked just like the government mail from NYC. The form requested a payment of $100. I was confused since what I had recently paid online was only $9.00.
After reading your post I understood that this was a private company, trying to make money.
Thank you!

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I file online and received several of these for my various agencies. Was helpful to the extent I didn't have one of these agencies listed yet (previous employee). But I knew I had already filed most of these and wondered about the date. I then noticed the price and knew something was off. WV is only $25 NOT $100. So I googled and found this. Thank you for your helping keep me straight.